Doctrine for Effective Inventory Turnover and Stocking in a Dispensary

September 6, 2023

In the fast-evolving cannabis industry, successful dispensaries understand that establishing a sound doctrine for inventory management is not merely optional—it's essential. A clear and systematic approach to turning over inventory and keeping shelves stocked is a mark of professionalism and can be a critical differentiator in the market. Here's a comprehensive doctrine that can guide dispensaries in this endeavor:

1. Prioritize Data-Driven Decision Making

  • Leverage dispensary management systems to analyze sales trends, monitor stock levels, and forecast future demand. Making informed decisions based on real-time data helps in streamlining operations and predicting consumer behavior.

2. Embrace the "First In, First Out" (FIFO) Principle

  • Older stock should be sold first. This is especially crucial for perishable products to ensure freshness and maintain product quality.

3. Periodic Inventory Audits are Non-Negotiable

  • Regularly schedule physical inventory checks. This process ensures that the recorded inventory matches the actual stock, identifying discrepancies arising from theft, spoilage, or clerical errors.

4. Establish and Adhere to Reorder Points

  • Determine a specific threshold for each product. When stock levels drop to this predetermined point, it triggers a reorder. This proactive approach ensures continuity in availability without overstocking.

5. Diversify Supplier Networks

  • Relying on a single supplier is risky. Establish strong relationships with multiple reliable suppliers to guarantee consistent stock availability and leverage competitive prices.

6. Implement a Rotation-based Display System

  • Regularly rotate displays and shelf layouts. This not only keeps the in-store experience fresh for returning customers but also encourages the sale of different products, facilitating effective inventory turnover.

7. Advocate for Transparent Communication

  • Maintain open channels of communication with both suppliers and customers. Feedback from customers can provide insights into product preferences, while suppliers can give updates on potential supply chain disruptions.

8. Employ a Just-In-Time (JIT) Approach

  • Instead of overstocking, consider a JIT inventory approach, where products are ordered and stocked based on demand forecasts. This reduces holding costs and the risk of obsolescence.

9. Educate and Train Staff

  • Staff should be well-versed in inventory management best practices, product information, and sales trends. Regular training sessions ensure that the entire team is aligned with the dispensary's inventory doctrine.

10. Review and Revise

  • The cannabis industry is dynamic. Regularly review and adjust the inventory management doctrine based on changing regulations, market conditions, and lessons learned from past experiences.

By diligently following this doctrine, dispensaries can create a harmonious balance between meeting customer demands and managing operational costs. With proactive inventory management, dispensaries are better positioned to thrive in a competitive market while delivering consistent value to their clientele.